Office Administrator / Reservations Consultant

Employer Description

A Rehab Centre and Lodge Main Central Office situated in Hoedspruit.

Job Description

Wildlife Rehabilitation Office Administration and Camp Reservations Position

Wildlife Rehabilitation Centre is seeking a mature, dedicated lady to manage the Wildlife Rehabilitation Office and Camp Reservations.

Responsibilities

Camp bookings
Month ends and daily cash ups with banking

Assist colleagues whenever necessary
Submit timely reports and prepare presentations/proposals as assigned
Track stocks of office supplies and place orders when necessary
Create and update records and databases with personnel, financial and other data
Support budgeting and bookkeeping procedures
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Manage agendas/appointments etc. for the upper management
Supervise administrative staff and divide responsibilities to ensure performance
Coordinate office activities and operations to secure efficiency and compliance to company policies
Start 6 August 2018
Monday to Friday & Public Holidays: 07H30 – 16H00 | Alternate Saturdays: 07H30 – 12H00
 BANKING:

Monthly report of Banking to Head Office, Banking for Rehab, Camp, Donations, Shop, Students, Hunting.  Report of Cheques used every week to be emailed or faxed to Head Office

PETTY CASH:

Monthly income check to Head Office, Drawing of Petty Cash every month, Checking of outgoing of any Petty Cash and entering.

CHEQUE BOOK:

Monthly Report to Head Office, Entering in of Cheques for Forest Camp and Rehab

CAMP:

Months occupation and details to be sent to Head Office,  Making a weekly occupation sheet for the Camp. Sending off all letters and Pro-Forma to the Camp. Answering all emails and phone calls regarding Camp and taking the bookings. Marketing Info, Monthly Payment Sheet.

CREDIT CARD:

See to all filing of credit card slips and entering, Sending all slips to Head Office at month end.

REHAB:

Taking in of all Rehab and School Bookings plus extended tours and liaise with facilitator as he does the introduction.  Making out of invoices for Tour Groups. All school bookings, invoicing and entering. Sending of confirmations. Make sure all accounts are paid up at month- end with school services, All filing of school groups, privates etc. All donations counted and entered. The counting of daily takings for Rehab and entering. Graphic Charts for Month End. Month end.

STAFF:

Salaries for African Staff and sent to Manager for direct Payments and then those by cash organise the cash.  Make out pay slips.  Work with leave forms for staff to make sure they can go off at the dates stipulated then make a record. Staff loans and pay back when necessary. Letters of warning when needed.  Make sure all UIF forms are in order.  All staff sick notes to be filed and entered into time book

CURIO & TUCKSHOP:

Staff Invoices to be managed and deducted.  Curio Shop Cash up sign off and banking. Assist with change where possible.

GENERAL OFFICE:

Answering of the phone. Faxing, Photocopying Invoices.  Checking all incoming invoices are filled correctly and filed for Head Office.  All Month end to be filled and filed for Head office at the end of each month

CLINIC:

Permit Application for Rehab (Standing, Import, Export etc), Assist with supply orders,  Invoicing for Rehab animals when needed.

Qualifications

Qualifications in secretarial studies will be an advantage.

Skills

Requirements: Proven experience as an office administrator, office assistant or relevant role. Outstanding communication and interpersonal abilities. Excellent organizational and leadership skills. Familiarity with office management procedures and basic accounting principles. Excellent knowledge of MS Office and office management software. Speaks English and Afrikaans (bonus if one of the African languages) Sober habits and a non-smoker.

Benefits

This is a live Out position so candidate should reside in the Hoedspruit area.


Apply Here http://bit.ly/2MfC8IV

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